BMWCCA San Diego Chapter – Board Meeting Minutes for Feb. 13, 2007

Meeting began at approximately 6:30 pm.

Board Members Present:

Gordon Anderson, Kim Wright, Chris May, Lisa Goehring, Dan Tackett, Andre Pantic, Dennis Damon, Tom Newport, Bill Woolard, Jim Patterson, Ping Gordo, Matthew Kogan, Scott Sansom, Mike Turpen

Members Present:

Jim Lloyd, Steven Johnson, Fred Esteves, Patrick O'Hagen, Steve Robbins, John Dowd, Duane Steadman, Rick Saia, Sergio Villalobos, Don Heller, Russell Rodrigues, Emory Rodrigues, Neil Dahy, Maureen Lyall

Secretary's Report:

The January minutes were approved without change.

Treasurer's Report:

$17,673 was reported in the checking account and $13,641 in the CD, for a total of $31,315.

President's Report:

The Club's official papers (ie. By-Laws, Articles of Incorporation) are filed and up to date. They are now combined with the Minutes into one official binder for reference. Thanks were expressed to John Driscoll for his advice in ensuring all our paperwork was legal.

Since standard automobile insurance is unlikely to cover participants in driving events such as autocrosses, a disclaimer will be added to the helmet form and announcements made at drivers meetings regarding insurance coverage at events. Specialty insurance coverage will be researched so information on alternative coverage options can be shared with members.

A joint Tire Tech Session is being planned with the Porsche Club and Minis, possibly to be held in April.

The Vice President will fill in as needed during vacation scheduled for Feb. 18 through March 10.

Vice President's Report:

Sending letters out to new members is in progress.

Autocross Director's Report:

Autocrosses are scheduled for March 3, March 31, and July 21-22 in Qualcomm Stadium's South East lot. Negotiations are still underway for more dates, possibly Memorial Day weekend in the West lot.

A process for advance registration via mail and online is being developed. A motion to allow pre-registration for autocrosses was approved. Events in March will use the current registration procedure and information about the new process will go out prior to subsequent events.

A motion was made to increase the registration fee from $45.00 to $50.00. The increase would cover costs associated with online registration and provide additional water and soda for participants at no extra charge. The motion passed.

News of Rug Cunningham's sudden passing was announced. In honor of his leadership and support of the BMW community, a motion was made and passed to expend $100 for a floral tribute from the Club. A memorial service is scheduled for Feb. 16.

Driving School Director's Report:

The first planning meeting for the May 12-13 Driving School has been held. A $2000 deposit has been sent in, rooms are reserved, and application form posted on Club website. Entry fee is $430.

Newsletter Editor's Report:

February newsletter was slightly delayed at the printer and has now gone out.

Social Director's Report:

The online Social Events survey had received 38 responses so far. The most popular events included a Mt. Palomar drive, wine-tasting, Borrego wild flower drive, and Peterson Auto Museum tour.

A motion was made that the Club continue to subsidize tickets for social events at 20%. The motion failed.

A motion was made and passed that the Club consider any subsidy for social events on a case by case basis.

Waxmeister's Report:

Harloff BMW has been bought by AutoNation and is now BMW Encinitas. They have agreed to provide the same amount of support as Harloff did in the past, if not more.

Arrangements are being made for the Peterson Automotive Museum tour in L.A., possibly April 15. Entrance fee is $6.00 with free parking for BMWs.

Webmeister's Report:

The Driving School application has been posted on the website's homepage.

Other Business:

The official presentation of the 2006 Bill Brecht Memorial Volunteer of the Year Award was made to Maureen Lyall.

Meeting was adjourned at 8:20 pm.